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Instructions For Businesses Not Using Accounting Software

Below are the instructions and details of the records you’ll need to provide to us, to prepare your Limited Company accounts

1. Business bank Statements

Send us the business bank statements covering the full 12-month period in both CSV and PDF formats.

Scroll down to learn how to extract bank statements in CSV format from your online bank account. 

2. Income and expenses records

Please provide figures for both income and expenses, including sales invoices and supplier receipts and invoices.

Additional information we require (if applicable)

If you have any questions or need further support, please contact us on:

0330 043 1967,

contact@accountsgeek.co.uk

07735 199458

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Provide dividend figure paid to shareholders during the accounting period. 

If available, supply us with copies of the dividend vouchers. 

If you’re not using our payroll service, please provide the following payroll records:

  • employee payslips
  • RTI reports
  • payroll summary report

If you’re registered for VAT and are not using our VAT service, please provide the following VAT records:

  • VAT returns
  • VAT detailed reports

Provide details of any salaries, bonuses, or benefits received by company directors.

Provide details of all fixed assets* owned by the company including:

  • their purchase dates
  • how much they cost
  • any adjustments for wear and tear over time

*Fixed assets are things a company owns that aren’t expected to be turned into cash within the next year.

For example company vehicles, buildings, computer equipment and furniture and fixtures

Provide details of any director out-of-pocket expenses incurred during the accounting period. 

An out-of-pocket expense is when you pay for something related to your business using your own money. This could be buying supplies, paying for travel, or any other costs you cover yourself.

How to extract CSV bank statements

Short video guides explaining how to login and download business bank statements in CSV format. 

Quality of your records

To avoid any additional charges, please ensure the records are provided in the correct formats mentioned above.

Please note, additional fees may apply if we’re required to carry out work to export the business accounting data on your behalf to prepare the accounts.

Wholly and exclusively

When gathering your business records, please remember that all expenses must have been incurred “wholly and exclusively” for the purposes of running the business to be allowable for tax purposes.

This means that the costs must be incurred while actually performing the business or trying to attract more business.

Use an accounting software?